Bank Correspondence Letters Samples/Format

Request to Open a Savings Account

Place :
Date:

To,
The Manager
Punjab National Bank,
Taj Mahal Road,
Agra.

Subject: Opening of Savings Account

I have just shifted to my new office ‘India Exports Ltd.’ on Taj Mahal Road. I want to open a savings account in your branch since it will be convenient for me to operate my transactions Jam attaching the filled in application form of your bank, The name of two referees who have
accounts in your bank and are recognized citizens of the town are:
1. Shri Dinesh Mehta
English Lecturer,
St. Thomas’s College
Agra. Phone: 732648
2. Mr. Roshan Kapoor,
Senier Health Officer,
35, Sheikhpu
Agra-2 Phone: 738764

Their recommendation letters are attached here too. Kindly do the needful and oblige.

Thanking You,
Yours Sincerely,
Amit Chauhan
Office Address : U.D.C., India Exports Ltd., Taj Mahal Road, Agra.
Phone: 708673
Residential Address : 55, Sheilthpura, Agra.
Phone: 754263

Letter of Recommendation

The Manager,
Punjab National Bank,
Taj Mahal Road,
Agra.

Sir,

I know Shri Amit Chauhan for the last 25 years. I can testify that he hears a very good character and is a prominent member of the Citizens Youth Society of Agra. Please permit him to open a savings account in your branch. My savings account number at your bank is 876.

Thanking You.
Yours Sincerely,
Dinesh Mehta,
Address :

Opening a Current Account

Nikhil Associates, F-28, Kalkaji
New Delhi – 110019
6 November, 200X
Manager
State Bank of India
Kalkaji
New Delhi—110019

Dear Sir,

We intend to open a current account with you. necessary application form through bearer.

Thanking You,
Yours Faithfully
For Nikhil Associates
Nikhil Pandey
(Partner)

Reply to Above Letter
Messrs Nikhil Associates
New Delhi – 110019

Dear Sirs,

Thank you for your letter of date 6 November 200X. We have sent you the necessary forms through bearer. We shall be glad to supply you any further information you require.

Since yours is a registered firm it is necessary that you should send us a copy of your registration certificate for our record.

Thanking You,
Yours Faithfully
S.P Dhawan
Manager

Current Account Form

State Bank of India
NEW DELHI
CURRENT ACCOUNT FORM

Manager,
State Bank of India
……………………….Branch
New Delhi,

Dear Sir,
I/We request to open a Current Account is your bank in the name ………………………. located at………………………….. Delhi.
Type of Business………………………………………………. Introduced by …………………………………………………….. Occupation on …………………………………….. Business………………………………… .Proposed………………………… Minimum Balance ……………………………….

I/We agree to comply with the rules of the Bank governing Current Accounts.

PIease also supply us a Pay-in-Slip Book and a Cheque Book containing 25/50/1 OX bearer/order cheques. Account opened and signature verified by me.

Yours Faithfully

Letter to a Customer notifying him that his Account is Overdrawn.

LONDON BANK LIMITED,
TOWCESTER BRANCH.
16th April, 200X

Henry Higgins, Esq.
Towcester House,
Towcester .

Dear Mr. Higgins,

I would draw your attention to the fact that according to our books your account is overdrawn to the extent of Rs. 22,500/-.

I think it advisable to inform you of this in case an error has occurred or a remittance intended for your credit has not reached the Bank.

Yours Faithfully
A. Little
Manager

Another form of Notification that an Overdrawn.

LONDON BANK, LIMITED
PRIVATE. SMITHAJVI BRANCH
3rd August, 200X
J.B. Jones, Esq., Private
Holywell Road,
Smitham.

Dear Sir,

I wish to drawn your attention to the fact that, by payment today of a cheque for Rs. 3,500/-, your account is overdrawn to the extent of Rs. 2,800/-.

I should like to remind you that the bank does not undertake to honour cheques drawn in excess of the balance standing to the credit of an account unless arrangements for the granting of overdraft
facilities have been made. In this instance, of course, I had no hesitation in paying your cheque but should you require to overdraw your account in the future, I should be obliged if you would make arrangements to this effect with the bank. By so doing you will materially assist the work of the bank and preclude any possibility of cheques being dishonoured by reason by insufficiency of funds.

Yours Faithfully
E Black
Manager.

Letter to a Customer returning a Dishonored Cheque.

LONDON BANK, LIMITED
FLEET Way BRANCH
Sr 14th June, 200X
T. Wilson, Esq.,
10, Maine Avenue,
Fleetway.

Dear Sir,

I enclose a cheque for Rs. 7,500/-, drawn by Philip Sleight on the Southern Bank, Northport, which has been returned unpaid for the reason stated thereon.

As this cheque was credited to your account on 10th June, I have debited you with the amount, and shall be glad if you will please Sign and return the accompanying receipt form.

Yours Faithfully
W.H. Wooller
Manager

Letter to a Customer informing him of the Dishonour of one of his Cheques.

LONDON BANK, LIMITED.,
SMITHAM BRANCH,
8th December, 200X

C, Jones Esq.
8, Tredegar Road
Smitham,

Dear Sir,

I regret to inform you that your Cheque No. 016384 in favour of J. Smith for Rs. 5,500/-, and dated 5th December, 200X, was presented for payment this day through the London clearing, and was returned unpaid by reason of lack of funds on your account. Unfortunately, There was not sufficient time for me to communicate with you before returning the cheque.

Possibly the matter of provision for this cheque escaped your attention, In which, case I would urge the importance of retaining sufficient funds to meet your cheques, or of arranging an overdraft against the deposit of satisfactory security.

The present balance on your account is Rs. 3,500/- to your credit.

Yours Faithfully
James Brown
Manager.

Letter to Customer requesting him to dose his Account.

LONDON BANK, LIMITED,
PRIVATE SMITHAM BRANCH.
6th Januar3 200X
Charles Smith, Esq.,
21, Martlake Villas,
Smitham.

Dear Sir,
I regret to inform you that a cheque of Rs. 800/- drawn on your account has today been unpaid owning to there being an insufficient balance on your account.

Since the 6th November last it has been necessary to return unpaid four cheques for which you had neglected to make provision. I am sure you will understand that such steps are injurious not only to
your own credit, but also to the reputation of the bank.

My directors do not view with favour accounts that are so irregularly conducted, and, under these circumstances, I am reluctantly compelled to request you to close your account.

As a sudden termination of banking facilities might prove inconvenient to you, your account will be continued for a reasonable period to enable you to make other arrangements. I would ask you,
therefore, to make arrangements for the termination of your account on or before 28th February next.

Yours Faithfully
Herbert Lowndes
Manager.

Letter regarding the Transfer to another Branch of a Customer’s Accounts.

LONDON BANK, LIMITED.,
COALMOORTOWN, BRANCH.
15th July, 200X

The Manager,
Newport Branch.

Dear Sir,
We enclose the completed forms relating to the transfer to your branch of the current and deposit accounts of Mr. Thomas Ford, Coal Merchant, who proposes to start business immediately at 17, Monmouth Street, Newport.

Mr. Ford has maintained with us on current account an average credit balance of about Rs. 1,50,000/-. We have charged commission on turnover at 3 percent. On his deposit account we have allowed 3.5 percent. Our relations with Mr. Ford have at all times been cordial, and we have always had a high opinion of his character and business capacity.

Recently, Mr. Ford was granted by Head Office and overdraft limit of It’s 5,00,000/-, which he intends to use for the purposes of his local coal factoring business. We enclose a duplicate of the Form L (23),
Which gives details of the security lodged, commission and interest rates agreed upon, etc. We have advised Head Office of the transfer of the account and of the overdraft limit to your branch. In due course we shall forward you the deeds left with us as security in respect of the advance.

Yours Faithfully
L. Manager
Manager

Letter to the Bank acknowledging the Signed Documents.

LONDON BANK, LIMITED
WESTHAMPTON BRANCH
2nd April, 200X

The Manager
The Eastern Bank, Limited
Norwich.

Dear Sir,

We thank you for your letter of the 30th March enclosing Memorandum of Deposit and Blank Transfer duly executed in your presence by our customers, Messrs Harry and James White, whose signatures thereon we have verified.

We are grateful for the assistance you have rendered us, which we shall be happy to return should occasion arise.

Yours Faithfully
M. Peters
Manager

Letter to a Customer concerning Investments.

LONDON BANK, LIMITED
NEWCASTLE BRANCH
11th July, 200X

P Manton, Esq.
Victoria House,
Newcastle.

Dear Sir,

I have received your letter of the 5th July, in which you ask for advice on suitable investments.

The bank does not undertake to advise customers about their investments; and its rules prohibit its officers from so doing, but I referred your request to our brokers, and have pleasure in enclosing their reply.

I wish to point out that this information has been procured on your behalf, and that it is passed on to you on the distinct understanding that no liability attaches to the bank or to any of its officials.

Yours Faithfully .
L.T. Lambton
Manager.

Letter introducing a Customer to an Agent Abroad.

LONDON BANK, LIMITED
23, Old Street
LONDON, E.C. 2
18th October, 200X

The Manager
Societe Generale,
Algiers
Dear Sir,

The bearer of this letter is our esteemed customer Mr. Frederick Jones, who intends to stay same time in Algiers. If the climate is agreeable, Mr. Jones may decide either to build a villa for himself or to buy one in the neighbourhood.

As he has no previous acquaintance with Algiers, we shall be glad if you will provide him with any necessary introductions and give him all possible help.

We thank you in advance for this valued service.

Yours Faithfully,
E, Forsyth
Manager